Physical Maintenance

HOA Maintenance Services image

Emphasizing quality, warranty and fair pricing, AMI brings professional services,  experienced staff and carefully screened contractors to meet the goal of creating an ongoing relationship in meeting your maintenance needs.

We want to be your source for advice on property needs, documentation on past projects and peace of mind.

Call us to learn more or fill out our online Request For Proposal.

Physical Maintenance Service Offerings

Emergency 24 Hour “Hot-Line”

AFTER-HOUR ANSWERING AND EMERGENCY ASSISTANCE SERVICE – Our main phone lines are answered after-hours by a personal answering service. Whenever an emergency arises, the answering service can reach our personnel quickly any time of the day or night.

Develop Maintenance Specifications

SPECIFICATION/BID PREPARATION AND COORDINATION – It is important that there be a written contract or agreement between the Association and the vendor anytime a product or service is provided to the Association. AMI will assist in obtaining the documentation for the Association’s records. It is good business practice to obtain competitive bids when dealing with major contracts. To do so, a comprehensive bid package including specifications, should be prepared. AMI can develop such a bid package and has available specifications for many of the types of maintenance projects the Association may require.

Obtain and negotiate Bids, Proposals and Contracts

CONTRACT AWARDING – This includes comparing bids and making a recommendation to the Board of Directors. Also included is assistance with the review of the contract and help with the preparation of an appropriate contract to protect the Association. Review by legal counsel can be coordinated by AMI.

Monitor Contractors Performance

INSPECTION AND OUTSIDE CONTRACTOR PERFORMANCE – This includes the inspection of work by outside contractors for compliance with the contract specifications.

Regular Property Inspections

PERIODIC INSPECTION REPORT – This includes preparing periodic inspection reports to be used as a basis for correcting deficiencies and making improvements.

  • Purchasing and Inventory Controls
  • Preventive Maintenance Programs

Personnel Programs

PERSONNEL AND PAYROLL SERVICE – Advanced Management, LLC will manage any on-site staff and provide payroll services through a staff leasing company. AMI has negotiated an outstanding arrangement with the staff leasing company to provide significant savings in most areas of insurance, including especially the workers’ compensation rates. This allows for significant savings in insurance costs to the Association if they would choose to hire an employee directly, or attempt to make similar arrangements through a staff leasing firm. On-site employees have the opportunity to obtain many additional fringe benefits while the Association maintains the flexibility of individual decisions on which items will be reimbursed partially or fully by the Association.

AMI will locate, recruit, train and monitor the performance of all on-site employees. AMI will work with the Board of Directors to develop the job description and listing of regular duties of the employee. AMI will coordinate the hiring, firing, and performance review with the Board of Directors to seek their input and concurrence on such matters.